Executive Personal Assistant to CEO/Director

Join a dynamic and fast-paced executive team as a Personal Assistant to the CEO/Director in Jakarta Selatan. This is a unique opportunity to provide high-level administrative support, ensuring seamless operations for top-level leadership. You will play a pivotal role in managing the CEO/Director's schedule, coordinating high-level meetings, and handling confidential communications. With a focus on efficiency and discretion, you will be the backbone of the executive team, enabling them to concentrate on strategic initiatives.

At Pengiklan Anonim, we pride ourselves on fostering a collaborative and innovative environment. As the Personal Assistant to the CEO/Director, you will have the chance to work closely with a talented team, contributing to our ongoing success. This role offers significant growth opportunities, with a clear path for advancement within the company.

In this role, you will be responsible for a wide range of tasks, including but not limited to, managing the CEO/Director's calendar, preparing and distributing agendas for meetings, handling travel arrangements, and assisting with high-level communications. You will also be expected to provide administrative support for board meetings and other high-profile events.

📋 Tanggung Jawab Pekerjaan

• Manage the CEO/Director's schedule and calendar, ensuring all appointments are accurately recorded and communicated.
• Coordinate and attend high-level meetings, preparing agendas and taking minutes.
• Handle confidential communications, ensuring sensitive information is managed securely.
• Prepare and distribute meeting materials, including presentations, reports, and other relevant documents.
• Assist with travel arrangements, including booking flights, accommodations, and other logistics.
• Provide administrative support for board meetings and other high-profile events.
• Maintain and update the CEO/Director's contact database, ensuring all information is accurate and up-to-date.
• Assist with the preparation of high-level communications, including emails, reports, and other written materials.

🎓 Kualifikasi & Syarat

• Bachelor's degree in Business Administration, Administration, or a related field.
• Minimum of 5 years of experience in a similar role, with a proven track record of providing high-level administrative support.
• Excellent organizational and time-management skills, with the ability to prioritize tasks effectively.
• Strong communication and interpersonal skills, with the ability to build and maintain professional relationships.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Experience with project management tools such as Asana, Trello, or similar.
• Ability to handle confidential information with discretion and professionalism.
• Fluency in both English and Indonesian, with excellent written and verbal communication skills.

🛠️ Keahlian

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